Adding a printer connection via TCP/IP


If you have a unix/linux account with printer access, please use that instead. You can add the printer via its “Samba” print queue, such as \\servername\lp###


For those with no unix / linux account, some printers permit direct connections. Here are the steps to add a printer with a direct TCP/IP connection. You will need to know the IP address of the printer.


These steps are illustrated for Windows XP; the steps for Windows Vista are similar (cosmetic details of some windows may differ.)


In the Start menu choose "Printers and Faxes":



Click "Add a printer"



click "Next"


In the "Local or Network Printer" window, select "Local printer attached to this computer"

and UNcheck the box for "Automatically detect and install my Plug and Play printer":


Click "Next"


In "Select a Printer Port", click "Create a new port"

In the drop-down menu beside "Type of Port", choose "Standard TCP/IP Port":


click "Next"


If you use wireless, be sure the connection is active and you are authenticated on the

network - visit any outside website to confirm.


If you use the VPN to reach your printer, start the VPN now if it is not already on.


Click "Next"


For "Printer Name or IP Address" fill in the IP address of your printer.

(The "Port Name" box will be completed automatically.)

Click "Next"


If you have a direct path to the printer over the network, the next screen is not shown;

if you connect over the VPN or wireless, you will be asked for "Additional Port Information":

Click the drop-down menu beside "Standard" and choose "Hewlett Packard Jet Direct"

Click "Next."


On the Completing the Add Standard TCP/IP Printer Port Wizard window, click "Finish":



Next choose the printer brand (click in the left column and type H to jump to "HP")

Then choose the printer model - scroll half-way down the long list of models in the

right column and choose HP LaserJet 4050 PCL6  or HP LaserJet 4250 PCL6 (either is okay):


Click "Next".



In the "Name Your Printer" window, edit the name to show the room number, for clarity:



Click "Next"



In the "Printer Sharing" window, leave it set at "Do not share this printer" and click Next:



Click "Finish"


To send a test page and verify your connection, click "OK" in this window:



Now the printer icon is created in the "Printers and Faxes" window:




Right-click on the printer icon and choose "Properties" from the context menu.


In the Properties window, click on the Device Settings Tab.

Scroll down to Installable Options.

Click on Printer Memory and set the drop-down menu to a higher number such as 60 MB.

Click on Duplex Unit and set the drop-down menu to show "Installed":


Click OK.


Right click on the printer icon and choose "printing preferences"

In the Printing Preferences window, click on "Flip on Long Edge" under "Print on Both Sides" to always use two-sided printing (you can override this option on individual print jobs if needed.)


Click OK.

Now you are ready to print.